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Application for Emergency Food and Shelter Funds

Feb 02, 2017 in United Way News

New Hanover County
PHASE 34 (2017)

Please return this COMPLETED application by 12:00pm
Monday, April 13thth, 2017 to:

Emergency Food and Shelter Program
New Hanover County Board

Due by E-mail ONLY to: mallory.broomfield@uwcfa.org

EFSP GRANT APPLICATION GUIDELINES:
The Emergency Food and Shelter Program (EFSP) was created in 1983 to supplement and expand the work of local social service agencies, both nonprofit and governmental, in an effort to help people with economic (NOT disaster-related [i.e. fire victims, floods, tornadoes, etc.]) emergencies. The EFSP funding is open to all organizations helping hungry and homeless people. EFSP funds MUST BE USED to supplement feeding, sheltering (including transitional sheltering) and rent/mortgage and utility payment assistance efforts only. EFSP is governed by a National Board that selects jurisdictions for funding. Local Boards are convened in those qualifying jurisdictions (New Hanover County) to determine the highest need and best use of funds and to select Local Recipient Organizations (LROs) that will provide emergency food and shelter services. Each year, New Hanover County’s needs are to be assessed in an effort to adapt funding allocations to particular community needs.

EFSP GRANT ALLOCATION INFORMATION:
On January 28th, 2013 the New Hanover County EFSP Board adopted the following application and allocation procedure information for Phase 34 (2016) EFSP Program funds:

Application Information:

  • A legal notice will be published in the Wilmington Star-News to announce the Phase 34 (2017) EFSP Allocations application, criteria for submission, contact information and deadline for submission.
  • The Phase 34 (2017) EFSP application will be distributed VIA E-MAIL to CURRENT – Phase 33 (2015) funded programs.
  • A completed application (ALL APPLICATION QUESTIONS ANSWERED), including required supplemental documents, MUST BE RECEIVED VIA EMAIL by 12:00pm on Thursday, April 13th to Mallory.broomfield@uwcfa.org

Application Review Process:

  • United Way of the Cape Fear Area liaison and the New Hanover County EFSP Board Chair will review, after the submission deadline, each application and its accompanying attachments to ensure completeness. All applicants should consider submitting their application by April 7th. Applications received by this early deadline will be reviewed for completeness. Applicants will be notified immediately if their applications are incomplete and provided the opportunity to provide any missing information by the final deadline of April 13th, 2017. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED FOR FUNDING.
  • United Way of the Cape Fear Area and the New Hanover County EFSP Board Chair will then determine whether previously-funded agencies, submitting complete Phase 34 (2017) applications, are in compliance with EFSP requirements for allowable activities, use of funds, and Generally Accepted Accounting Principles. Any previously-funded EFSP agencies NOT IN COMPLIANCE will be brought before the full New Hanover County EFSP Board, at the next scheduled meeting, to determine, by majority vote of quorum present, whether said agency will be considered for Phase 34 (2017) EFSP Allocations.
  • An advertisement will be published in the Wilmington Star-News listing the QUALIFIED EFSP Phase 34 (2017) Allocations Applicants to afford public comment and/or concerns on respective agencies, for a period of 5 days prior to New Hanover County EFSP Final Phase 34 (2017) Allocations Meeting.
  • Each qualified EFSP Phase 34 (2017) application will be distributed via email to all EFSP Board Members for review, at least one week prior to the final EFSP Board Meeting for Phase 34 (2017) Allocations. United Way of the Cape Fear Area staff will distribute qualified applications via email to all EFSP Board Members, along with any received public comments, concerns or non-compliance issues, for review. NO EFSP BOARD MEMBERS WILL BE PERMITTED TO REVIEW THEIR OWN AGENCY’S APPLICATION. Every EFSP Board Member will have an opportunity during the Phase 34 (2017) Allocation Meeting to voice concerns or ask any questions regarding each agency’s application. NO EFSP BOARD MEMBERS WILL BE PERMITTED TO MAKE A RECOMMENDATION OF THEIR OWN AGENCY.

EFSP Phase 34 (2017) Funding Allocation Process:

  • All EFSP Phase 34 (2017) funding is contingent upon the amount awarded to New Hanover County by the National EFSP Board. EFSP fund allocations for New Hanover County are determined by the National EFSP Board on a year-to-year basis, with no guarantee of a set funding amount.
  • Previously-funded EFSP Phase 33 (2015) agencies, in good standing, will receive preference in the EFSP Phase 34 (2017) process. New EFSP applicant agencies will be considered based on the following criteria, adopted by New Hanover County EFSP Board on Monday November 16th, 2009: Essential services for the hungry and homeless, and based on funding availability. New Hanover County EFSP Board, based on a majority vote of a quorum of members present, reserves final determination for funding of any new EFSP Phase 34 (2017) Applicants.
  • EFSP Phase 34 (2017) funding determinations are based on amounts awarded in EFSP Phase 33 (2015) and recommendations for funding from New Hanover County EFSP Board members. Each agency’s final allocation for Phase 34 (2017) amounts are awarded by a majority vote of a quorum of New Hanover County EFSP Board Members present. New Hanover County EFSP Board members MUST ABSTAIN from Phase 34 (2017) allocation votes called for their respective agency’s application.

EFSP Phase 34 (2017) FUNDED Agency Information:

  • All EFSP Phase 34 (2017) FUNDED Agencies will become default members of the overall New Hanover County EFSP Local Board.
  • New Hanover County EFSP Local Board Meetings are held quarterly, usually on a Monday, from 9:30am-11:30am at locations to be determined.
  • All EFSP Phase 34 (2017) FUNDED Agencies are REQUIRED to send a representative to at least three (3) of the four (4) quarterly meetings beginning in April of that year. If an EFSP Phase 34 (2017) agency does not attend a scheduled quarterly board meeting, they will be contacted by a United Way of the Cape Fear Area staff to be alerted their agency’s absence has been noted. An EFSP Phase 34 (2016) FUNDED Agency that FAILS to attend three (3) out of four (4) quarterly meetings WILL BE TREATED AS A NEW EFSP AGENCY APPLICANT IN THE FOLLOWING PHASE’S FUNDING PROCESS.

FULL APPLICATION

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